What is an I-9?

Use Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must properly complete Form I-9 for each individual they hire for employment in the United States.

What should I put on my I-9?

Form I-9 Acceptable Documents

1. Documents that Establish Both Identity and Employment Authorization.
2. U.S. Passport or U.S. Passport Card.
3. Form I-551, Permanent Resident Card or Alien Registration Receipt Card.
4. Form I-766, Employment Authorization Document Card.

Do 1099 employees need to fill out an I-9?

An independent contractor is not considered an employee for Form I-9 purposes and does not need to complete Form I-9.

What is family name on I-9?

Employees with two last names (family names) must include both in the Last Name field. If your employee’s name includes a hyphen or apostrophe, include it. Examples of correctly entered last names include De La Cruz, O’Neill, Garcia Lopez, and Smith-Johnson.

What do employers do with I-9?

Storing the Original Paper Form I-9 Employers who choose to keep paper copies of the documents their employees present may store them with the employee’s Form I-9 or with the employees’ records. However, USCIS recommends that employers keep Form I-9 separate from personnel records to facilitate an inspection request.

Who can verify an I-9?

Employers may designate an authorized representative to fill out Forms I-9 on behalf of their company, including personnel officers, foremen, agents or notary public.

Can you use a SSN receipt for I-9?

the receipt must be an actual receipt, not just a printout confirming the individual’s information (the Social Security Administration sometimes issues SSN printouts that employees will try to present as receipts) the lost, stolen, or damaged document must be an acceptable I-9 document, and.

Is I9 the same as 1099?

The difference between 1099 vs W-9 is a straightforward one: the contractor fills out the W-9 form to provide information to the business they work for, and that business later reports the contractor’s yearly earnings on the 1099 form.

Is an I-9 form for independent contractors?

Employers are not required to complete Form I-9 for independent contractors, but it is against the law to knowingly contract with an individual who is not authorized to work in the U.S. Additionally, as of May 1, 2020, employers are required to use the new version of Form I-9 (revision date Oct. 21, 2019).

Can I-9 documents have different last names?

You may accept a document with a different name than the name entered in Section 1 as long as the document reasonably relates to the employee. You also may attach a brief memo to the employee’s Form I-9 stating the reason for the name discrepancy, along with any supporting documentation she provides.

What happens if you dont do I-9?

Failing to timely complete an I-9 for employee or doing a really bad job of it can result in fines of $110 to over $1000 per employee for the first infraction. These fines impact large and small business alike.

When should I-9 be completed?

An employee must complete Section 1 of Form I-9 by his or her first day of work. The employer must complete Section 2 of Form I-9 by the end of the third business day, or within 72 hours after employment commences, even if the employee is not scheduled to work for some or all of that period.

Can an employee complete an I-9 before the actual start date?

The short answer is that yes, a Form I-9 can be completed prior to the start date of an employee.

Can you get paid without I-9?

The Fair Labor Standards Act (FLSA) requires employers to pay an employee who performs work, even if the employee is found to be unauthorized to work in the U.S. or quits employment prior to completing the I-9 form.

Do self-employed need I9?

If you are self-employed, you do not need to complete Form I-9 on your own behalf unless you are an employee of a separate business entity, such as a corporation or partnership. In that case, you and any other employees must complete Form I-9.

Is I9 and 1099 the same?

Can a spouse be an authorized representative for I-9?

Any person can act as an “authorized representative” on behalf of an employer but it comes down to the perception of credibility and trustworthiness of an “acceptable” or “bona fide” representative. In reality, many employers have had no choice but to use a friend, neighbor or spouse.